Ref: 1283, PA / Studio Manager – Mayfair 🐈‍⬛

Hello 🐢🐈‍⬛🐢

Ref: 1283, PA / Studio Manager – Mayfair

One of our clients is seeking a new PA / Studio Manager to join their close-knit team on a full-time and permanent basis. They have a relaxed, busy but fun studio atmosphere. The candidate will assist the Managing Director, as well as the whole team, while also managing the daily run of the office.

Required skills:

Experienced in handling, managing, and protecting confidential information

High level of organization and ability to multitask and prioritise

Ability to deal with tight deadlines on numerous current and planned tasks concurrently

Positive and can-do attitude

Ability to work independently but also as part of a team, to give support to other team

members from time to time

Able to manage 3rd parties / outsource activities as needed

Understanding of the luxury retail industry

Very good communication skills, both written and spoken

Fluent in English

Fluent in French (preferred)

Studio Manager:

First point of contact: reception / filter calls on landline

Set up any meeting in studio (team, clients, suppliers)

o Make sure the studio is tidy/presentable for client meetings

o Refreshments / food available as required

o Remote meetings conference room are properly set up

o Prepare / check presentations on IPad & A/V equip for clients presentation

Manage & liaise with services and maintenance company office related (water, electricity, council, cleaning, etc.)

Manage incoming mails studio related

Manage stationery and supplies

PA to the Managing Director:

Manage calendar for both personal and professional appointments

Book taxis/flights/accommodation

Follow up on all personal files

Reminders for any essential tasks / deadlines / meetings / team HR event (end of probation, appraisal, birthdays, etc.)

Preparing important documents to be signed off

Liaising with clients to organise meetings

Team Assistant

Assist team with all deliveries/shipping

Manage team meetings by coordinating team calendar (weekly Monday team catch up

  • any other team meetings)

Liaise with suppliers, sourcing products or new suppliers

Buying samples for Design/PM teams

Assist on the recruitment process for new team members or freelancers

Keep up to date the CRM database

Keep up to date the Freelance database

Keep up to date the website and social media

Manage the recruitment for open positions

Finance Director Assistant

Staff Expenses – Soldo / Receipt Bank

Supplier queries and invoices office related (cleaning companies, water bills,

electricity, etc.)

Bank Reconciliation for staff expenses

HR / Admin

Support for admin pack / checklist leavers/starters (NDA’s, keys, phones, etc.)

Manage staff Holiday / Absences calendars (on BrightHR)

Working hours : Monday to Friday from 9/9.30 am to 6 pm

Salary offered: 26500£ gross per year

Contact :

French Nanny Agency UK ltd

Whatsapp : +44 7866 526602

E-mail :