FRENCH NATIVE SPEAKER – DIRECTOR SUPPORT ASSISTANT: Internship 6 months end of studies leading to a permanent position of Director Support Manager
The company:
ACTUALISE Search & Selection is a leading international Executive Search company specialising in the Actuary field which incorporates Insurance & Actuarial Consulting. Established in London in 2009, we quickly developed into an extremely successful business across Europe, having built an impressive client portfolio. In just 10 years and despite the economic downturn, we have become recognised in our market as a leader of recruitment companies specialising in the Actuarial sector. This is down to our high level of professionalism and dedication, combined with an original and creative approach. Thanks to our outstanding Value-added services, ACTUALISE has quickly become recognised as a market leader in the provision of Actuarial recruitment solutions in French and Benelux market.
ACTUALISE are successful because we are specialists in headhunting to attract the highest calibre candidates for our clients. We collaborate with board level individuals and key decision makers within prestigious international consulting companies and major insurance groups.
Our business is dynamic and fresh with an entrepreneurial spirit. We are now at the stage to rebuilding a new strong and effective European team based here in London. This is a collaborative, team oriented and entrepreneurial environment which is keen to invest in those who are hungry to be successful. We invest heavily in training and developing each of our consultants and researchers to ensure they have the tools to build long and lucrative careers for themselves within one of the most exciting areas of recruitment.
The position: Director Support Assistant
To assist the Director of the company in different support tasks that will have an important role in the development of the company, that is in a stage of “start-up” => the objective is to rebuild a new strong team for developing the company, accompanying the Director in his daily tasks:
- Daily support of the operational team (Researchers & consultants) => CRM & Database management,
- Administrative tasks (accounting, reporting, office management, …),
- HR duties – internal recruitment,
- Communication & Marketing,
The position will be evolutive according to development stage of the company and to the performance of the person
CRM and Database management:
- Data Management: audit of data, data cleaning, duplicate management,
- Database Administration (set up user rights, admin settings),
- Set up and configuration of Templates, Reporting, Automatic functions,
- Monthly reporting of Researcher objectives, bonus and commissions.
Data Entry & Data verification - Enriching the current database by collecting market information through internet search (LinkedIn, Viadeo, Xing…),
- Building database of candidates (data input) using:
• paper directories for the French market (“Grandes Ecoles d’Ingenieur”, “Grandes Ecoles de Commerce”),
• paper directories of IA-France, French actuarial professional training centres and university directories (CEA, ISUP, CNAM) - CRM Database Administration: BD maintenance,
Support to Researcher teams:
- General internet search and search on social media websites (LinkedIn, Viadeo,…) to develop
the candidate database, - Assisting Researchers in some specific search projects,
=> Could work as real Researcher on some specific client projects in order to assist the Director in his role of main Consultant, learning the efficient techniques of headhunting.
Administrative duties:
- Calculation of daily KPIs phone of the team (Researchers and Consultants),
- Production of monthly QlikView reporting for the production team (Researchers and Consultants) => Evaluation, KPIs, Commissions reporting,
- Book keeping: preparation of quarterly VAT Return and liaising with our Accountant,
- Follow-up of Client invoice payment and managing the relationship with Client Accounting department to minimize the delay of the payment of invoices sent to Client,
- Office management: petty cash management, office stationery purchasing, office supplier management (INFLUENCE, Virtual Tin, Voipfone, …),
HR duties – internal recruitment:
The main tasks will be to recruit new Researchers, Consultants, and others (internships for CRM, Marketing & Communication, others) in order to develop the team of ACTUALISE, according to the business development of the company.
The person will be especially in charge of the following tasks:
- Create job descriptions, interview question forms and role plays (specific exercises for candidate selection),
- Sourcing candidates from job board, social network (LinkedIn, Viadeo, Xing, Facebook,…) or headhunting calls,
- Pre-selection of candidates with phone interviews and specific exercises,
- Organise interview meetings for General Manger and Researcher Team Manager,
- Internal Recruitment Reporting,
- Build and send the offer letters, the employment contract,
- Archive the employment files,
Communication & Marketing duties:
I- External Communication / Marketing actions:
- Developing targeted communication actions in the actuarial market for reinforcing the presence of ACTUALISE Search & Selection on its operating markets:
- salary surveys by market segment in the Actuarial sector (Consulting, Insurance, Reinsurance, Insurance brokers…),
- specific surveys on actuarial market on targeted topics (satisfactory survey about the executive search companies operating on Actuarial market, satisfactory survey of actuaries about their job, their employer…),
- professional newsletters on Actuary market in the different countries in Europe
(France, Belgium, UK, Spain, Italy, Sweden, Germany,…): review of the relevant news of the market, nominations, … - specific marketing mailshot campaigns
- Developing ACTUALISE goodies (ex: post-it, dispenser of post-it, pens, mugs….) for client meeting and specific events,
- Managing ACTUALISE satisfactory survey after each placement (with candidates, with clients) with the objectives to improve constantly our services, to develop the references and testimonies,
- Managing the relationship with media suppliers, journalists: developing the communication of ACTUALISE through articles published in targeted media and magazines (ex: L’ACTUARIEL, L’ARGUS DE L’ASSURANCE, …),
- Managing the presence of ACTUALISE in specific professional events: in France (Le Congres National des Actuaires IA-France), in other countries (Benelux, UK, …),
- Managing the ACTUALISE Website and developing communication support (brochures, leaflets…),
- Developing communication on the web through social networks (LinkedIn, Viadeo, …) and others (forum, blogs…),
- Developing synergy actions with client – actuarial consulting companies – prescribers of our services towards the insurance companies (International consulting companies, other small local actuarial consulting companies, freelance consultants…) – developing partnership actions,
- Developing other efficient marketing & communication actions and monitoring the performance of these actions,
The profile:
Studying a Master degree level or equivalent level degree with first experience in internships (Sales, Communication & Marketing, … in a small company with start-up / entrepreneurial spirit),
Experience of using Database software or CRM software would be appreciable
Native French speaker;
Good skills in communication using the phone;
Good IT skills including MS Office pack (especially Excel and MS outlook), internet;
Admin skills would be appreciated
Very effective organizational skills and good time management; polyvalent, sense of responsibilities, autonomous, strong work capacity,
Location:
We are based in North London near the station “Wood Green” (Piccadilly line):
Ashley House, 235-239 High Road, London N22 8HF
Important remarks:
This internship will be remunerated with an allowance of £600 per month – some extra bonus could be paid on the top of this monthly allowance according to your work performance.
After 5-6 months, according to the performance of the person, the candidate could be recruited with an unlimited time employment contract at the position of Director Support Manager (salary package OTE: £22K-25K) with interesting perspectives of evolution within our company providing a quick career progression.
Contact:
Nicolas Ladoucette
Director
ACTUALISE Search & Selection
Web: www.actualise-search.com